Archive files automatically

The code below will backup files listed within the spreadsheet.  Specify the files and locations in the spreadsheet as noted.

 

Sub backup_files()

Dim cnt As Double
Dim fromjoin As String
Dim tojoin As String
Dim maxrow As Double
Dim yes_errors As Variant

Dim xlobj As Object
Set xlobj = CreateObject(“Scripting.FileSystemObject”)

Application.ScreenUpdating = False
Application.DisplayAlerts = False

Application.StatusBar = “Running…this line will disappear when complete.”

cnt = 3
maxrow = Range(“A” & ActiveSheet.Rows.Count).End(xlUp).Row

Do While cnt < maxrow + 1

‘populate variables
filename = Cells(cnt, 1).Value    ‘starting at A3
frompath = Cells(cnt, 2).Value
topath = Cells(cnt, 3).Value

‘if blank from path
If frompath = “” Then
frompath = ActiveWorkbook.Path
End If

‘if blank to path
If topath = “” Then
MkDir ActiveWorkbook.Path & “\” & “@Archive”
topath = ActiveWorkbook.Path & “\” & “@Archive”
End If

‘path must end in a backslash
If Right(frompath, 1) <> “\” Then
frompath = frompath & “\”
End If
If Right(topath, 1) <> “\” Then
topath = topath & “\”
End If

fromjoin = frompath & filename
tojoin = topath & filename

‘color the cell if the file does not exist at the provided from path
If Dir(fromjoin) = “” Then
Cells(cnt, 1).Interior.Color = RGB(255, 0, 0)
yes_errors = True
GoTo skipfile:
End If

‘copy the file
‘FileCopy fromjoin, tojoin (this line dies if file is open)
xlobj.CopyFile fromjoin, tojoin, True

Cells(cnt, 1).Interior.Color = xlColorIndexNone

skipfile:

cnt = cnt + 1
Loop

‘alert user if there were errors
If yes_errors = True Then
Application.StatusBar = “The File Name at the Copy From Path could not be found.” & vbCr & vbCr & ” It has been colored red for you to correct.”
GoTo errornote:
End If

Application.StatusBar = False
errornote:

ActiveWorkbook.Save
Application.ScreenUpdating = True
Application.DisplayAlerts = True

End Sub

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